Lodging & Reservations
To contact the Full Moon Resort Reservations Manager, please call (845) 254-5117 or email info@fullmoonresort.com
Invitations & RSVPs:
RSVPs should be received back at least 12 weeks before your wedding date. RSVP cards should include # of guests attending, ages of guests under 21 years, any dietary restrictions (including vegetarians), and specific entree selections if plated dinner service.
Full Moon does not recommend listing vegetarian as an entree option if you are only providing the complimentary 15% included in your wedding package. From our experience vegetarians will inform you of their needs through the dietary restrictions section of the RSVP.
Full Moon requires your save the dates, invitations, RSVP card, and wedding website (if applicable) to be reviewed and approved by the Reservations Manager prior to them being printed or sent out to guests.
Some clients find it useful to do a second round of invitations including an RSVP card with a later RSVP date. If this is an interest to you we suggest your first round is earlier than the 12 weeks stated above.
Room Assignment Chart (RAC):
The RAC is used by the Front Desk staff and the client to assign guests to accommodations at Full Moon Resort.
Reservations are set up by the Front Desk staff based on the client completed RAC.
Full Moon requires a first draft of the Room Assignment tab to be submitted no later than 10 weeks prior to your wedding date.
Please allow up to two weeks for reservation processing after your submission.
Accommodation Policies:
Cots/Cribs: Full Moon does not provide Cots or Cribs.
Pets: With the sole exception of the wedding couple (no exceptions), pets are not allowed. The wedding couple is allowed to have one dog in their guest room, which must be in the Evergreen Cottage only. The dog must be leashed at all times when on the grounds and is not allowed in lodges or where food and/or beverages are being served. The Reservations Manager must be notified with the submission of the Guest Information Form if the couple intends to bring a dog. Finally, the couple is responsible for any damages - as solely determined by the Housekeeping Manager.
Smoking: No smoking indoors or near building entrances. If it is determined that guests have smoked in their accommodation, a $150.00 cleaning fee will be applied to the bill.
Damage: In the event that it is determined that damages have occurred, Full Moon will make every effort to collect the cost of repair from the responsible party. If the responsible party is not apparent, or if they are unavailable or unwilling to provide compensation, the Client is responsible.
Housekeeping: All accommodations are fully prepared prior to check in. Housekeeping services are not provided during the course of your stay. Extra towels may be obtained from the Front Desk as requested.
RV & CAMPING VEHICLES:
Full Moon Resort does not allow RVs and camping vehicles at wedding events.
Room Assignment Chart Information
After all invoices have been created (usually two weeks following submission of the RAC), you will be notified and your guests may begin calling to confirm their reservations. The resort will also email guests a link for their specific reservation details to confirm online. The Front Desk is available between 10am and 4pm daily. Please inform your guests that FMR is a small business and is not always able to answer every call. If the answering service is reached, guests should leave their name, phone number and the wedding they are attending. All calls are returned within 24 hours.
When your RAC is complete and ready to processed, please date and initial designated box to the right of the “Initial & Date When Ready” field below
After the 1st draft of invoices have been processed (once dated by the Reservations Manager above), if any changes are made to the Room Assignments please date and initial designated box to the right of the "Initial & Date Ready" field below.
NOTES:
Accommodation Rates do NOT include Meal Package, 8% Sales Tax, 4% Ulster County Hotel Tax or 5% Administrative Fee.
Invoice totals will include Meal package and applicable taxes - Please see the Guest Package Rates Section of your contract for Meal Package pricing.
A $25 per person, per night surcharge will apply (12yrs +) if standard Occupancy is exceeded.
At your discretion, you may choose to split the charges equally between guests in a given accommodation. If you choose to do so, and any portion of the Guest Package charge is left unconfirmed and unpaid, you will be responsible for that portion of the charges. This policy applies even in cases where there is no “Accommodation Guarantee” (See Contract Section I).
FMR does not provide Cots or Cribs. Please See the “Building Info” page below for listing of rooms that are large enough to accommodate a guest supplied crib.
Building & Accommodation Descriptions
NOTE: Floor plans are not to scale. Placement of beds and furniture may differ slightly.
Please refer to your Room Assignment Chart for bed configurations
BATHROOM CONFIGURATION CODES
Full Bath includes tub and shower
¾ Bath includes shower stall only
Hall Baths are shared with other guest rooms
Private (Prv.) refers to a private bath in the room
BIRDSONG COTTAGE
Two-bedroom cottage suggested for families. Occasionally used as a gathering place after scheduled activities.
Please be advised that if you select the living room “Futon Bed” as a bed, linens will be left for guests to make the futon into a bed.
Has a full-size refrigerator, smart tv (no cable), hair dryer
Portable cribs (measuring 28.25" wide x 31/25" high x 40" long) fit in the cottage living room, but not in the bedrooms.
If only one bedroom is used - cottage will be billed at 1 bedroom cottage rate - additional guests will be billed at the additional person fee rate.
BIRCH TREE CABIN
This single private one room cabin is located next to New Moon Lodge and Night Sky Cottage.
Accommodation features a mini fridge and full length mirror.
This property is a quiet zone after 8pm daily; please refrain from blaring live and recorded music, or thunderous discussions.
Guests staying in this lodge should have transportation.Portable cribs will not fit in Birch Tree Cabin.
DANCING BEAR COTTAGE
Individual one room cottage centrally located above the Northern Lights Lodge with picture window views
Features sitting area with couch, private deck, air conditioning, compact mini-fridge, smart tv (no cable), and custom tile bathroom with over-sized shower & radiant heat
Hair Dryer available in the bathroom
Portable cribs (measuring 28.25" wide x 31/25" high x 40" long) fit in this cottage
FIRESIDE LODGE
The Fireside Lodge contains two tiny rooms with private bathrooms. Rooms are located on the opposite end of the billiard room.
Guests placed here should be comfortable with late night noise if you have scheduled late night activities.
Fireside #2 is suggested for guests with limited mobility. - Wheelchair accessible - wider doorways & railings in the bathroom.
Portable cribs will not fit in either room of the Fireside Lodge.
GLAMPING TENTS
Individual weather proof geodesic-shaped "Shift Pod" tents featuring one queen bed
Each tent includes end tables, decorative rugs, lamp and air conditioning
Linens, pillows, bedspread and towels will be provided. Guests will be responsible for making up their own
Includes use of campers bathroom in the Fireside Lodge, Pavilion restrooms, and outdoor showers
Tents 1-3 are located near the stream; Tents 4-8 are located in the Middle Field
MOONLIGHT LODGE
The 5 bedroom Moonlight Lodge is located 1/8 of a mile north of the Valley View House. It is a white Victorian country house including: full kitchen, sun porch, and telephone.
Rooms 1 – 3 are located upstairs. Rooms 4 and 5 (living room) are located on the first floor.
Room 2 is a smaller room and suggested for a single individual. If two guests are assigned to this room it is recommended that they have access to the shared spaces in the lodge for dressing and socializing.
This property is a quiet zone after 8pm daily; please refrain from blaring live and recorded music, or thunderous discussions.
Guests staying in this lodge should have transportation.
The phone number to this lodge is (845) 254-3350.
Portable cribs (measuring 28.25" wide x 31/25" high x 40" long) fit in #4 & #5 (living room).
MORNINGSTAR LODGES (1-6)
This lodge features 6 rooms with private bathrooms. Each room has a sitting desk, smart tv (no cable), air conditioning and is accessed through a private entrance from the front porch.
It is located across the street and up hill from the main grounds. Guests placed here should either have transportation or be inclined to walking.
There is one step onto the porch and one step into the accommodation. This is a suggested location for guests with children or older adults.
Please be advised that if you select the living room “Futon Bed” as a bed, linens will be left for guests to make the futon into a bed.
Hair dryer available in all Morningstar bathrooms
Each room has a tiny mini-fridge, large enough for 2-3 bottles of water.
Portable cribs (measuring 28.25" wide x 31/25" high x 40" long) will fit in all of the Morningstar rooms if the futon couch is not made into a bed.
MOUNTAIN SKY COTTAGES (1-8)
8 individual one room cottages located on the Mountainside just north of the Roadhouse.
Each cottage features a sitting area with a couch, private deck, picture windows with dramatic panoramic views, air conditioning, compact mini-fridge, and coffee maker.and custom tiled bathroom with over-sized shower & radiant heat
Parking is available near the cottages, with a short, but invigorating walk to and from the cottages. Cottage #1 is closest to the Mountain Sky parking lot, and #8 is the furthest.
Shuttle service for luggage is available at check in and after 9am on checkout.
Guests with mobility issues or difficulty with hills should not be placed in these accommodations.
Hair Dryer available in the bathroom of each cottage
Portable cribs (measuring 28.25" wide x 31/25" high x 40" long) fit in all 8 cottages.
MOUNTAIN VIEW & EVERGREEN COTTAGES
Mountain View & Evergreen Cottages are located 1/8 of a mile north of the Valley View House
These cottages are suggested locations for families with children
Please be advised that if you select the living room “Futon Bed” as a bed, linens will be left for guests to make the futon into a bed.
This property is a quiet zone after 8pm daily; please refrain from blaring live and recorded music, or thunderous discussions.
Guests staying in these cottages should have transportation.
Evergreen Cottage has a full size refrigerator.
Mountainview Cottage has a mini-fridge
Hair Dryer available in the bathroom of each cottage
Portable cribs (measuring 28.25" wide x 31/25" high x 40" long) fit in both cottages
NEW MOON LODGE
The eight bedroom lodge is located adjacent to the Moonlight Lodge, Mountainview, Evergreen and Night Sky Cottage.
The entrance for this lodge is up a hill onto the patio. Guests staying here should be inclined to walk up hill.
Rooms 1 & 2 are on the first floor and rooms 3-7 are located upstairs. There is a large communal living room and kitchen on the first floor.
The suite is on the other half of the house. The downstairs has a kitchenette, bathroom and sitting area with a futon couch/bed. The bedroom is upstairs.
This property is a quiet zone after 8pm daily; please refrain from blaring live and recorded music, or thunderous discussions.
Guests staying in this lodge should have transportation.
Hair dryer available in the bathroom of the Suite onlyThe phone number to this lodge is (845) 254-3325.
The phone is located in the kitchen, outside of bedroom #1.
Portable cribs (measuring 28.25" wide x 31/25" high x 40" long) fit in rooms #1, #2, #3, #7 & Suite bedroom.
NIGHT SKY COTTAGE
Night Sky Cottage is located 1/8 of a mile north of the Valley View House
Night Sky is a suggested location for families with children.
Please be advised that if you select the living room “Futon Bed” as a bed, linens will be left for guests to make the futon into a bed.
This property is a quiet zone after 8pm daily; please refrain from blaring live and recorded music, or thunderous discussions.
Guests staying in this cottage should have transportation.
The phone number to this lodge is (845) 254-3320.
Night Sky Cottage has a mini-fridgeHair Dryer available in the bathroom
Portable cribs (measuring 28.25" wide x 31/25" high x 40" long) fit in the living room. If the futon bed is made in the living room the portable crib will not fit.
If only one bedroom is used - cottage will be billed at 1 bedroom cottage rate - additional guests will be billed at the additional person fee rate
NORTHERN LIGHTS LODGE
This 12 room lodge offers a mix of accommodations with shared hall and private bathrooms. Rooms 7-12 are located upstairs and are all shared bath.
Rooms 5 & 6 have a private entrance around the back of the building
Rooms 10 & 11 are suites consisting of two small bedrooms each. Guests must walk through the first room with the queen bed to get to the second room with the two twin beds.
Room #3 has the private enclosed porch. Porch is not heated
Room #4 has an open porch.
Rooms #4 & #5 have a connecting door that can either be left open or locked off.
One mini-fridge available on the enclosed porch/entrance for guests to use.
Portable cribs (measuring 28.25" wide x 31/25" high x 40" long) fit in #2 & 11 (back room with twin beds only)
SATELLITE LODGE
Satellite Lodge is located 1/4 of a mile north of the Valley View House
Two individual, one room units, each featuring a sitting area with couch, air conditioning, compact mini-fridge, smart tv (no cable), and custom tile bathroom with over-sized shower & radiant heat.
Unit #1 is upstairs and unit #2 is downstairs
This property is a quiet zone after 8pm daily; please refrain from blaring live and recorded music, or thunderous discussions.
Guests staying in this lodge should have transportation.
Hair Dryer available in the bathroom of each unit
Portable cribs (measuring 28.25" wide x 31/25" high x 40" long) fit in both units
SHADY GROVE COTTAGE
Individual one room cottage adjacent to Streamside Cottage and near the creek, swimming pool and playground
Features sitting area, air conditioning, compact mini-fridge, smart tv (no cable), and custom tile bathroom with over-sized shower and radiant heat
Hair Dryer available in the bathroom
Portable cribs (measuring 28.25" wide x 31/25" high x 40" long) fit in this cottage
STREAMSIDE COTTAGE
Two-bedroom cottage suggested for families. Occasionally used as a gathering place after scheduled activities.
Please be advised that if you select the living room “Futon Bed” as a bed, linens will be left for guests to make the futon into a bed.
Has a full-size refrigerator, smart tv (no cable), hair dryer
Portable cribs (measuring 28.25" wide x 31/25" high x 40" long) fit in the cottage living room, but not in the bedrooms.
COTTAGE SPLIT PRICING
Accommodation rate splitting is at the clients’ discretion.
If this option is elected and any portion of the full rate is unpaid, the client will be billed for the total value of the unpaid rate.
Additional Person fees apply in addition to rates
If only one bedroom is used - cottage will be billed at 1 bedroom cottage rate - additional guests will be billed at the additional person fee rate
VALLEY VIEW HOUSE
Valley View House has 9 guest rooms with 4 shared hall bathrooms. Each room has a sink and mirror. All rooms are located up one flight of stairs from the lobby.
This building is a central location for all guests. Those who are sensitive to noise and privacy should be placed elsewhere.
Two mini-fridges are available in the library of the Valley View House for guests to use. Alcoholic beverages cannot be stored in the mini-fridge due to public guest access.
Portable cribs (measuring 28.25" wide x 31/25" high x 40" long) fit in rooms #2 & 3.
YURT
The Yurt, a round tent like structure, does not have heat or plumbing. Electricity is limited to two outlets which supply a light and fan.
Guests staying in the Yurt may use the camper’s bathroom located in the Fireside Lodge.
Portable cribs (measuring 28.25" wide x 31/25" high x 40" long) fit in the yurt.